BC FERRY AND MARINE WORKERS'

CONSTITUTION
  

ARTICLE 9 - PROVINCIAL EXECUTIVE

Section 2- Terms of Office

Section 3 - Structure

Section 4 - Recall of a Provincial Executive Member

Section 5 - Meetings

Section 7 -Vacancies

Section 8 - President, Provincial Executive

Section 9 - 1 st Vice President, Provincial Executive

Section 10 - Secretary-Treasurer, Provincial Executive

Section 1- Governing Authority of the Union

As provided in Article 7, the Provincial Executive shall be the governing authority of the Union between Conventions. The Provincial Executive shall be the decision making body of the Union on all interpretations of the Constitution between Conventions.

Section 2- Terms of Office

The Provincial Executive shall be elected for a three-(3) year term. Each term will terminate upon the last day of May in the last year of the term.

Section 3 - Structure

The Provincial Executive shall be structured as follows: President Provincial Executive, 1st Vice-President Provincial Executive, 2nd Vice-President Provincial Executive, Secretary-Treasurer Provincial Executive, Ships Officers' Component President and the 11 unlicensed local Presidents referred to in Article 15, Section 6.

Section 4 - Recall of a Provincial Executive Member

In the event that a simple majority of the affected membership petition for a recall of a Provincial Executive member, the Provincial Executive shall, within thirty (30) days, have cause to call for and close nominations for the affected position and shall, within thirty (30) additional days, have a referendum ballot of the affected membership.

Section 5 - Meetings

(a)The Provincial Executive shall meet monthly at such time and place the members thereof determine or more often if deemed necessary or as summoned by the direction of the Provincial President.

(b) Any member of the Provincial Executive who fails to attend meetings of the Provincial Executive without good and sufficient reason shall forthwith cease to be a member of the Provincial Executive.

(c) Except in the case of special meetings, Provincial Executive members shall be given fourteen (14) days notice of such meetings, accompanied by agenda items. The agenda will be posted on local bulletin boards for the membership to review.

(d) Two-thirds (2/3) of the elected Provincial Executive shall constitute a quorum. If there shall be no quorum present at the time and place appointed for a meeting of the Provincial Executive, the members in

attendance shall not conduct any business but shall adjourn the meeting to another time and place, provided however, that seven (7) days notice of each adjourned meeting and the object thereof shall be communicated to all members of the Provincial Executive.

Section 6 - Training

Training for all Provincial Executive members shall be made available at the Union's expense. Training shall encompass the following areas: chairing a meeting, Bourinot's Rules of Order, effective communication, and administration. The training shall be supplied immediately upon election to the Provincial Executive.

Section 7 -Vacancies

(a) Should the positions of President Provincial Executive or 1st Vice-President Provincial Executive, become vacant, those positions would be filled by succession. Should the positions of 2nd Vice-President Provincial Executive or Secretary-Treasurer Provincial Executive become vacant, those positions

would be filled by an appointment of the Provincial Executive, unless the remaining term is greater than six (6) months, in which case it shall be filled according to the balloting procedures outlined in Article 14, Section 4.

(b) In the event that the Ships Officers’ President’s position becomes vacant, that position would be filled according to the bylaws of the Ships Officers Component.

 

(c) Vacancies in any of the remaining Provincial Executive positions shall be filled by a referendum vote of the affected membership.

(d) Should the Ships Officers President or any of the Local Presidents be unable to attend an Provincial Executive meeting, the affected President shall appoint a member of the Local Executive to attend in his/her place, in accordance with local bylaws.

(e) Should the Provincial Secretary-Treasurer be unable to carry out his/her duties due to illness, holidays, etc., the Provincial President or his/her designate, in conjunction with the remaining members of the Finance Committee, shall administer the Union funds.

Section 8 - President, Provincial Executive

(a) The President, Provincial Executive shall be a full-time administrative Officer of the Union. The salary of the Provincial President of the B.C. Ferry and Marine Workers' Union shall be equal to that of the highest paid position within the bargaining unit.

(b) The President, Provincial Executive shall be the Chief Provincial Executive Officer of the Union and Chairperson on the Provincial Executive and shall have the authority to administer the affairs of the Union between meetings of the Provincial Executive as directed by the Provincial Executive.

(c) The President, Provincial Executive shall enforce the Constitution.

(d) The President, Provincial Executive shall assign duties to the other Provincial Executive members and Union staff and shall exercise supervision over them, ensuring that they perform their duties strictly in

accordance with the Constitution.

 

(e) The President, Provincial Executive shall be one of the four (4) designated signing authorities for payments out of the Union's account.

(f) The President, Provincial Executive shall be a member by right of all committees.

(g) The President, Provincial Executive of the Union, or his designate, shall preside at the Triennial Convention, Special Convention and Bargaining Conference.

(h) The President, Provincial Executive shall be entitled to vote on all matters before the Union, including the election of the Provincial Executive.

(i) The President, Provincial Executive shall have the authority to convene a telephone conference call to deal with a matter of pressing importance.

(j) The President, Provincial Executive, or Acting President, Provincial Executive, shall attend a minimum of one (1) general meeting at each Local at least once a year upon request.

(k) The President, Provincial Executive shall be the Union's nominee to the Provincial Executive Council of the B.C. Federation of Labour unless s/he chooses to appoint another Union member who is in good standing and an accredited delegate to the B.C. Federation of Labour convention. Should more than one seat be available to the B.C. Ferry and Marine Workers' Union, the additional seats would be decided by the delegates to that Convention. Should the President, Provincial Executive lose his/her incumbency s/he shall relinquish that seat to the incoming President, Provincial Executive. Refusing to relinquish the seat, s/he shall be found to be committing an act detrimental to the welfare of the Union.

(l) The point of assembly for the position of full-time President, Provincial Executive shall be the Union office. Expenses will not be paid for commuting to work at the Union Office.

(m) Expenses to relocate to the point of assembly will be paid by the Union to the amount negotiated in the collective agreement between the B.C. Ferry Corporation and the B.C.F.M.W.U.

Section 9 - 1 st Vice President, Provincial Executive

It shall be the duty of the Vice-President, Provincial Executive to assist the President, Provincial Executive in the discharge of his/her duties. In the absence of the President, Provincial Executive, the 1st Vice-President, Provincial Executive shall assume the duties of the President, Provincial Executive.

Section 10 - Secretary-Treasurer, Provincial Executive

(a) The Secretary-Treasurer, Provincial Executive is empowered to authorize the normal month-to-month expenditures of the Union such as employees' wages, unemployment insurance premiums, and members' expenses as per the Financial Guide. Expenditures other than normal shall not exceed five hundred ($500.00) dollars without the endorsement of the majority of the Provincial Executive.

(b) The Secretary-Treasurer, Provincial Executive shall cause to be kept an accurate record of the membership of the Union, including the original application for membership cards, which shall be kept on file. The Secretary-Treasurer, Provincial Executive shall cause to be kept a continuous record of the dues payments made to the Union on forms provided for these purposes. S/he shall cause to be issued receipts for all monies in a Bank or Credit Union with chequing facilities, as the Provincial Executive may direct in the name of the Union.

(c) The Secretary-Treasurer, Provincial Executive shall be one of the four (4) designated signing authorities for payment of cheques on the Union account and shall cause to be paid all bills authorized for payment by the Union. (d) The Secretary-Treasurer, Provincial Executive shall cause to have prepared

a monthly membership report.

(d) The Secretary-Treasurer, Provincial Executive shall cause to have prepared a monthly revenue and expense statement which shall be distributed with the Provincial Executive minutes. (f) The Secretary-Treasurer, Provincial Executive shall produce books, vouchers, and any other materials or information to the Trustees of the Union on demand and to auditors provided for in Article 11, Section 3.

 

(e) The Secretary-Treasurer, Provincial Executive shall cause a copy of the current auditor's report to be forwarded to each Provincial Executive member and Trustee for the information of the membership.

(f) The Secretary-Treasurer, Provincial Executive shall enforce the terms of the Financial Guide.

(g) The Secretary-Treasurer, Provincial Executive shall cause to be kept a correct, full and impartial account of the proceedings of each Provincial Executive meeting of the Union, in a bound minute book.

(h) The Secretary-Treasurer, Provincial Executive of the Union shall be responsible to the President, Provincial Executive for all financial administrative matters and shall ensure the required books are maintained, showing all revenue and expenses.

(i) (i) The Secretary-Treasurer, Provincial Executive of the Union is authorized to transfer money in excess of current expenses from the current accounts of the Union to investments with Credit Unions,

Chartered Banks or such other senior Financial Institutions. Investments shall comply with community standards as expressed in legislation under the Trustees Act of British Columbia R.S. Chapter 414, Section 15, 16, 17, and 18.

(ii) The Secretary-Treasurer, Provincial Executive shall deliver a quarterly investment report to the Provincial Executive of the Union. This report will explain any changes and discuss investment direction.

(j) The Secretary-Treasurer, Provincial Executive of the Union shall cause an insurance policy to be in effect covering employees and Provincial Executive members while on Union business, as well as all other members engaged by Union business authorized by the Provincial Executive for loss of wages or injury in the event of accidents, etc.

(k) The Secretary-Treasurer, Provincial Executive shall be concerned primarily with financial matters. Except where otherwise specified in this Constitution, s/he will only act on a Committee when appointed by the Provincial Executive.