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CALGARY & DISTRICT MEN'S DARTS LEAGUE BY-LAWS & GENERAL RULES 2000 TABLE OF CONTENTS SECTION A APPLICATION FOR INCORPORATION pg-4 SECTION B BY-LAWS pg-5 Article 1 Definitions pg-5 Article 2 Membership pg-6 Article 3 Duties of Members and Board pg-6 Article 4 Meetings and Voting pg-7 Article 5 Terms of Offices pg-8 Article 6 Powers of the Board pg-9 Article 7 Amendments to By-laws pg-10 Article 8 Rules and Conduct pg-10 Article 9 Incurred Expenses pg-10 Article 10 Seal of the Society pg-10 Article 11 Inspection by Members pg-10 Article 12 Borrowing Powers pg-10 Article 13 Audit of Accounts and Finances pg-11 Article 14 Renumerations pg-11 Article 15 Business Year pg-11 Article 16 Execution of Documents pg-11TABLE OF CONTENT SECTION C RULES AND REGULATIONS Section 1 Team Registration pg-12 Section 2 Team Selection pg-12 Section 3 Player Registration pg-13 Section 4 CDMDL Team/Player Communication pg-14 Section 5 Discipline, Charges, Punishment, and Default pg-14 Section 6 Process of Appeals pg-15 Section 7 Rules of Play pg-15 Section 8 Trophies pg-18 Section 9 Publicity pg-20 Section 10 Co-ordination pg-20 THE SOCIETIES ACT APPLICATION The Calgary District Men's Darts League & we hereby declare that we desire to form a Society under the Societies Act, R.S.A. 1970,and that 1 THE NAME OF THE SOCIETY IS 'CALGARY & DISTRICT MEN'S DARTS LEAGUE. 2 THE OBJECT OF THE SOCIETY IS; (a) To promote and foster darts and affiliate darts organizations that may be incorporated from time to time. (b) To promote, foster, and develop the sport of Darts. (c) To uphold and improve the standard of darts within the communities. (d) To promote and afford opportunities for friendly and social activities. (e) To acquire lands, by purchase or otherwise, erect or otherwise, to provide a building or buildings for social, community and recreational purposes. (f) To conduct and sanction darts competitions and to award trophies, medals or other awards to the winners. (g) To conduct legal activities to raise monies to assist the Society in achieving its objectives. (h) To promote and foster Junior and Senior Darts. 3 THE OPERATIONS OF THE SOCIETY ARE TO BE CARRIED ON IN CALGARY & DISTRICT IN THE PROVINCE OF ALBERTA. THE DISTRICT BOUNDARIES ARE; NORTH AIRDRIE EAST STRATHMORE WEST COCHRANE SOUTH OKOTOKSBY-LAWS ARTICLE ONE-DEFINITIONS 1.1 Throughout these By-laws, wherever the term " League " or "Society " appears, it shall be understood that such reference shall mean the Calgary and District Men"s Darts League. 1.2 Throughout these By-laws, wherever the term " Board of Directors " or " Board " appears, it shall be understood that such reference shall mean " The Executive ". 1.3 Throughout these By-laws, wherever the term "The Executive "is used, it shall be understood that such reference shall, for the time being be the President, Vice-Presidents, Secretary, Treasurer, Entertainment Director, and Statistion, (Appointed). 1.4 Throughout these By-laws, wherever the term "General Council " is used, it shall be understood that such reference shall mean all Board of Directors, and one representative from each Member Team. 1.5 Throughout these By-laws, wherever the term "Member" appears, it shall be understood that such reference shall mean; (a) A Member Team or, (b) An Associate Member or , (c) An Affiliate Member or , (d) A Life Member or , (e) An Honorary Member or, (f) Male Member. 1.6 Throughout these By-laws, wherever the term "Director" is used, it shall be understood that such reference shall mean a Trustee, Officer, Member of the Executive, and any person that is occupying such posistion whatever the name of the posistion is called. 1.7 A "Member Team" shall refer to any properly organized team within the League. 1.8 An "Associate Member" shall refer to an individual member of the Society who may be a Board Member, Life Member, Honorary Member, or an individual representative of a Member Team. 1.9 An "Honorary Member" shall refer to an Individual selected by the Board for entitlement to a life Membership. 1.10 A "Life Member" shall refer to an individual selected by the Board for entitlement to a Life Membership.ARTICLE TWO-MEMBERSHIP 2.1 Any properly organized Team in Calgary and District shall be eligible for membership, subject to approval on application for membership and continued approval of the Board of Directors, who have charge, and conduct the office of this League. 2.2 All applications for membership shall be made on a form to be provided by the League. 2.3 Notwithstanding Article 2.1 any person, who through a proper election procedure assumes a position on the Board, shall automatically become a member of the Calgary and District Men"s Darts league. 2.4 A member must fulfill the obligations to the League in accordance with the By-laws. 2.5 A member in good standing in the League or a person selected by the Board in recognition for outstanding contribution to the League and the darts community may be entitled to a Honorary or Lifetime Membership, subject to the approval of the General Council. 2.6 The fee for membership shall be an amount determined by the Board from time to time, payable at the time of application for membership. 2.7 A member Team wishing to withdraw from membership may do so upon a notice in writing to the Board. 2.8 The Board may by a two thirds (2/3) vote expel or suspend a member who fails to adhere to the by-laws, and or to the Rules and Regulations of the League, and or for cause which the Board may deem reasonable.ARTICLE THREE---DUTIES OF MEMBERS AND BOARD 3.1 A member must adhere to the Rules and Regulations of the League, and must fulfill the obligations of the League in accordance with the By-laws. 3.2 The Board shall require all persons elected or appointed to the Board subscribe to the following pledge; "I (give name), hereby solemnly and sincerely pledge on my honor that I will to the best of my ability abide by the By-laws; that I will abide by the will of the majority, and that I will by all honorable means advance the interests of the League. 3.3 The President shall preside over all regular and special meetings of the League; he shall have the power to call special meetings as may be deemed necessary and preserve all order and lay all business before the members in a fair and impartial manner. He shall sign all authorized documents of the League which require his signature, and shall perform all duties incidental to his office, and shall have such other powers as may from time to time be assigned to him by the Board. 3.4 The Vice-Presidents shall assist the President in the discharge of his duties as directed by the President and fill the chair of the President in his absence. They will also fulfill any other duties as assigned them by the Board. 3.5 The Secretary shall keep a record of the minutes of each meeting, conduct correspondence, prepare circulars, prepare the reports of the League in a clear and intelligent manner, keep a record of all correspondence and be prepared to read same at all meetings of the League. 3.6 The Treasurer shall keep a true and proper account between the League and the members; collect all monies due to the League; pay all bills and assessments ordered by the League; get proper receipts for same; report back to the League at each meeting and or General Meeting the amount to be expended and collected, and the amount of deposits in financial institutions. He shall make a monthly statement of receipts, expenditures and balance, and deliver his books to the Board when so ordered. The per capita tax to bodies with which the League may be affiliated shall be a standing order and then the Treasurer shall pay them promptly when due and obtain receipts for it. 3.7 The Entertainment Director shall be responsible for arranging all social functions of the League as may be directed by the Board. 3.8 The Statistision shall be responsible for keeping the Leagues Results and Standings, arranging the draws for the League Tournaments, and keep individual stats toward MVP awards. 3.9 All General Council Members, in addition to performing all duties as set out herein, shall fulfill all other duties requested of him from time to time by the Board. (See 1.4). 3.10 (a) A Member of the Executive Committee may be affiliated with a member team. The respective member under these circumstances may not be allowed to speak to and vote on any matter concerning the member team he is associated with. (b) A Member of the General Council may be affiliated with a member team. The respective General Council member under these circumstances may not be allowed to speak and vote on any matter directly concerning the member team which he is associated with.ARTICLE FOUR---MEETINGS AND VOTING 4.1 A regular Board Meeting shall be held at a place, date and time designated by the Board. 4.2 A General Council Meeting shall be held at a place, date and time designated by the Board, non-Council Members may attend and may address the meeting with the permission of the chairman, but may not vote. 4.3 The Annual General Meeting shall be held once a year at a place, date and time designated by the Board. Members shall be given fourteen (14) clear days notice of such meetings. At this meeting all registered members in good standing may speak and vote on matters brought forth. 4.4 Special General Meetings may be called at any time to deal with specific matters of the League. There shall be no other business conducted except the particular business for which the meeting was called. While the Board will generally call these meetings, members may in writing to the Board demand a Special General Meeting, provided they have the signatures of at least thirty-three percent (33%) of the Member Teams. At these meetings a Member Team may only have two (2) duly selected representatives speak to and vote on matters brought forth at this meeting. 4.5 To constitute a quorum at any Annual General, General Council, or Special Meeting, twenty-five percent (25%) of Member Teams must be in attendance. In the event that a quorum is not achieved at the appointed hour, the meeting will be adjourned for thirty (30) minutes and recalled if at that time a quorum is not achieved the meeting, if convened on the requisition of the members, shall be dissolved, but if convened by order of the Executive, shall stand adjourned to the week following, at the same time, and the meeting adjourned may proceed to business what ever be the the number of members present. No meeting shall become incompetent to transact business from the want of a quorum after the chair has been taken. 4.6 The rules contained in ' Roberts Rules of Order ' shall govern this League in all cases to which they are applicable, and in which they are not inconsistent with the By-laws or the special rules of this League. 4.7 A President is not permitted to vote at Annual General or at Special General Meetings. 4.8 Notwithstanding Article 4.7, the President, or in his absence, a duly appointed member of the Board is permitted to cast his vote in the event of a tie. 4.9 A Life Member and a Honorary Member unless appointed, as a representative of a Member Team and/or a Member of the General Council is not permitted to vote at any meetings. 4.10 Upon approval of the Board, an Affiliate Member may vote at Special Meetings and at the Annual General Meeting by means of a representative or a predetermined number of representatives. 4.11 The order of business at the Annual General Meeting shall be : a) Presentation of Credentials b) Roll Call c) Minutes of the Last Annual General Meeting d) Business Arising out of the Minutes e) President's Address f) Reports of the Board g) Amendments to the By-laws h) Election of Directors i) New Business 4.12 At Annual, General Council, and Special Meetings, when after due proceedings, a vote has been taken, the subject shall be closed and not raised again during the meeting.ARTICLE FIVE----TERM OF OFFICE 5.1 The procedure of electing the Board shall be governed by these regulations. (a) All members of the Board shall be elected for a two- (2) year term, or under 5.3 (b). (b) The President, 2nd Vice-President, and Treasurer shall be elected on even numbered years. (c) The 1st Vice-President, Secretary, and the Entertainment Director shall be elected on odd numbered years. (d) The Statatition is an appointed position by the Board. (e) The Past President is a non voting position, for the term of the sitting President. 5.2 Upon expiration of the term of office prescribed in Article 5.1, new Board Members shall be elected at the Annual General Meeting, and be nominated by any member in good standing. 5.3 (a) Elections shall be held at the Annual General Meeting. (b) Where an executive position becomes vacant before the completion of the positions term, the remaining executive members shall appoint a replacement till the completion of that term. 5.4 In the event of a tie vote, the President or in his absence the 1st Vice-President will cast the deciding vote. 5.5 The Board may remove any Board Member from office for just cause by a majority vote. 5.6 No Board Member shall be removed from office without being given proper notice of such intention, and being afforded the opportunity to defend himself at such a meeting. 5.7 Any Board Member who is removed from office shall not be permitted to run for election in any office in the League until one calendar year from the date of removal has elapsed. Unless approved by a majority vote of the Board. 5.8 When the president is a candidate in an election that results in a tie, the chairperson will cast the deciding vote. 5.9 At the first Executive meeting after elections the President shall organize the members to areas of responsibility within the Board.ARTICLE SIX POWERS OF THE BOARD AND GENERAL COUNCIL 6.1 At each Annual General Meeting of the League the Board shall present to the members for approval a budget setting forth the estimated receipts and expenditures of the forth coming year.such budget, as presented, or as amended shall be approved by a majority of the members resent at the Annually General Meeting. The Board shall have the authority to expend the amount estimated for expenditures by the approved budget, together with an additional twenty- percent (20%) thereof, without further authority approval. 6.2 The General Council shall have the ultimate power to make any decisions effecting the League. 6.3 Nothing in the foregoing shall apply to the day to day incidental expenses incurred as routine league business matters. 6.4 No Board member shall commit the League in any way to anything without first obtaining the necessary majority approval of the Executive.ARTICLE SEVEN---AMENDMENTS TO BY-LAWS 7.1 The By-laws, may be rescinded, altered, or added to by a 'Special Resolution' passed by a majority of not less than three-fiths (60%) of members present in person at an Annual General Meeting. Twenty-one (21) days clear written notice specifying the proposed amendments must be given.ARTICLE EIGHT---RULES AND CONDUCT 8.1 The Board shall have the authority to establish and publish to the Member Teams such rules respecting the members and their teams' conduct as may from time to time be necessary, and any such rules shall be binding upon all members. Such rules will be detailed in "General Rules" or "Supplementary Rules".ARTICLE NINE----INCURRED EXPENSES 9.1 The League shall pay expenses incurred by any duly appointed delegates if the Board gives prior authorization. All expenses shall be supported by receipts and shall not exceed the amount as designated by the Board.ARTICLE TEN---SEAL OF THE SOCIETY 10.1 The Common Seal of the Society shall be under the control of the Secretary and the Board shall determine the responsibility of its custody and use from time to time.ARTICLE ELEVEN---INSPECTION BY MEMBERS 11.1 Members may request in writing the opportunity to inspect the financial records of the League. Such members shall be afforded this opportunity during business hours within fourteen (14) days of the written request being received by the Board.ARTICLE TWELVE---BORROWING POWERS 12.1 For the purpose of carrying out its objects, the Society may borrow or raise or secure the payment of money in such manner as it thinks fit; but this power shall be exercised only under the authority of the Society.ARTICLE THIRTEEN AUDIT OF ACCOUNTS AND FINANCES 13.1 The Treasurer shall deposit all monies of the League in a chartered bank and/or financial institution. 13.2 Any two of three designated members of the Board authorized by the Executive to sign such cheques shall sign all cheques. Normally his will be the President, Treasurer, and Entertainment Director. 13.3 The books of the League shall be audited annually by an auditor, or three members (excluding executive) appointed by the membership. The audited report shall be presented to the Board as soon as practical. 13.4 The treasure of the league shall make the books available to inspect by any member during the period of seven (7) days preceding the Annual General Meeting.ARTICLE FOURTEEN---RENUMERATION 14.1 Honorarium may be granted at the discretion of the Board if funds of the League permit. (a) A donation of one (1) dollar per member per year will be made to the Alberta Youth Darts. (b) A donation of not more than two hundred and fifty (250) dollars will be made to our league members who make the provincial team. (Depending on league finances.)ARTICLE FIFTEEN---BUSINESS YEAR 15.1 The business year of the League shall be, the first (1st) day of September until the thirty-first (31st) day of August.ARTICLE SIXTEEN---EXECUTION OF DOCUMENTS 16.1 Deeds, transfers, licenses, contracts and agreements on behalf of the League shall be signed by either the President or Vice-President or Treasurer and by the Secretary. The Secretary shall affix the Seal of the Society to such instruments as required.
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