CONSTITUTION OF COURTENAY & DISTRICT FISH & GAME
PROTECTIVE ASSOCIATION

ARTICLE 1

 

The name of the society is “Courtenay & District Fish & Game Protective Association”

 

ARTICLE 2

 

a.                The objectives of the Society are:

 

(1)  to conserve and urge wise use of our natural resources which include stable soil, unpolluted water, perpetual forests, vegetation, fish, wildlife, scenic and recreational reservations;

 

(2)  to improve and restore fish and game and its habitat;

 

(3)  to study local resource conditions and to cooperate with the proper authorities in securing conservation plans and measures for the betterment and the benefit of all the community;

 

(4)  to support sound conservation and to oppose anti-conservation legislation;

 

(5)  to promote good sportsmanship afield, and to conduct ourselves so as to be an example of good and safe sportsmanship;

 

(6)  to respect the property rights of others;

 

(7)  to pass on to our heirs the joys and privileges of a better outdoors.

 

(8)  To promote hunting and fishing as rights to be enjoyed by all Canadians.

 

b.               To affiliate and work with similar organizations.

 

c.                To affiliate with the British Columbia Wildlife Federation.

 

 

ARTICLE 3

 

The operation of the Society is to be carried on in the “Regional District of Comox-Strathcona.”

 

 

BY-LAWS

 

ARTICLE 1, SECTION 1

 

  1. An individual 19 years of age and over shall become a regular member upon majority acceptance of the Board of Directors at Executive Meetings, and the majority of the Club members at the next general meeting.

 

  1. The dues shall be a sum proposed by the Board of Directors per year, as may be decided from time to time and approved by a majority vote of the members present at a general meeting.

 

  1. Memberships are for the calendar year, Jan 1 to Dec 31.

 

  1. All policies, rules, orders and charges for the Association and for the day to day operation of the Association and its facilities shall be approved by the Board of Directors and passed by a majority of Association members at a general meeting.  These items shall then be available and or posted in an appropriate location.

 

ARTICLE 2, SECTION 1

 

This Association shall hold its general meeting on the first Monday of the month, or   such other date as may be set by the Board of Directors.

 

  1. An extraordinary general meeting shall be called by the Directors on the requisition of 10% or more of the voting members of the Association.  An notice of such extraordinary general meeting and its purpose shall be mailed, or otherwise made known, to each regular member at his address appearing on the books of the Association, at least 14 days prior to such meeting.

 

  1. A non-member may be permitted to attend a general meeting of this Association as a guest.

 

  1. The order of business at general meetings shall be as follows, unless it is suspended or altered by a simple majority vote of members present.

 

    1. Call or order by presiding officer.
    2. Reading of the minutes of general and executive meetings.
    3. Correspondence and communications.
    4. Treasurers report (bills paid and unpaid bills)
    5. Committee reports.
    6. Old or Unfinished business.
    7. New Business.
    8. Good of the Association and Announcements.
    9. Adjournment.

 

      d.  The Board of Directors shall meet one week prior to the general meeting.

 

 

SECTION 2

 

      The annual general meeting of the Association shall be held in December.  The close

      Of the fiscal year shall be August 31st.

 

      ARTICLE 3, SECTION 1

 

      A quorum shall consist of 15 members in good standing, including officers.

 

a.       A quorum of the Board of Directors shall consist of a majority of elected executive.

 

b.       A quorum of committee shall consist of a majority of members duly named to such a committee.

 

c.       Only members who have paid their dues for the current year shall be eligible to vote and on request of the chair must furnish proof of such payment by producing a valid membership card.

 

ELECTION OF OFFICERS

 

     ARTICLE 4, SECTION 1

 

     The officers of the Association shall consist of:

 

a.      A President, two Vice-Presidents, a Treasurer and Secretary – all of whom shall be elected at the June General meeting of the Association.

 

b.     Duly elected officers shall be installed and assume their duties of office for one year at the General meeting held in September.

 

c.      A special election may be held to fill an official vacancy at a General meeting upon notice of such election to Association members.

 

     SECTION 2

 

     The board of Directors to consist of the Officers of the Association, Committee chairs            

     and no fewer than eight (8) members in good standing, to be elected at the September

     General meeting.

 

DUTIES OF OFFICERS

 

     ARTICLE 5, SECTION 1

 

    The Board of Directors shall meet one week prior to the General meeting.

 

a.      The Board of Directors shall manage the affairs of the Association, vote on admittance of new members and call extraordinary General meetings.

b.     The Board of Directors shall formulate the policies, rules, orders and charges of the Association, set a program for the General meeting, vote on and recommend business for club programs.

 

   SECTION 2

 

a.      The President shall preside at and direct Association meetings, enforce rules and perform duties prescribed by the Board of Directors.

 

b.     Any two of the following three Officers of the Association; the President, Secretary or the Treasurer, may be signing Officers of the Association.

 

SECTION 3

 

a.      The 1st Vice-President shall serve and perform the duties of the President in his absence.

 

b.     The Secretary shall be the custodian of the seal and books and shall conduct, or be given copies of, all correspondence on behalf of the Association.

 

c.      The Treasurer shall be the custodian of the Association money assets, accept and deposit monies, issues receipts for monies accepted, make payment of money as directed by the Board of Directors, and shall make a report at each meeting, or as directed.

 

   SECTION 4

 

   Finance Committee to consist of President, 1st Vice-President, Treasurer, Secretary and

   at least one elected Director to assist the Treasurer in formulating Club financial policy.

 

 

BORROWING MONEY

 

ARTICLE 6

 

The Association may borrow, raise or secure payment of money, provided however, that in no case shall money be borrowed without the enacting of an extraordinary resolution of the Association.

 

AUDIT

 

ARTICLE 7

 

Each year the accounts of the Association shall be examined and the correctness thereto asserted by an Audit Committee of three (3) who shall be elected at the General meeting in September, or failing such election, be appointed by the Directors.  The audit committee shall not be members of the Board of Directors.  The Association may call on the services of a professional independent auditor for this purpose.

 

The Audit Committee shall make a report of the accounts examined by them and on every balance sheet laid before them, to the membership at the Associations Annual General Meeting.

 

Any member may inspect the books and records of the Association and on demand be furnished with a copy of the latest financial statement.

 

REMUNERATION

 

ARTICLE 8

 

The servants and officers of the Association shall receive such remuneration (if any) for their services as may from time to time be fixed by the Association at a regular meeting.

 

ARTICLE 9

 

a.   A member in good standing who considers themselves to have been wrongly  

      convicted of an offense under the Fish & Game Stature or Regulation, may apply to

      the Board of Directors for financial and such other assistance as the Association may    

      be able to give, in taking an appeal against such conviction.  If a majority of the               

      Board of Directors are of the opinion, after carefully investigating the case, that such

      assistance should be given, an extraordinary meeting of the Association shall be

      called and such assistance as may be voted by a majority at such meeting, such

      assistance shall be given to the appellant member.

 

b.   A member may be suspended or expelled by the Board of Directors for  

      unsportsmanlike behaviour or any action deemed unbecoming of a member, subject

      to approval by a simple majority of the members at the next General meeting.

 

c.   The servicing of equipment or access to equipment for servicing is not allowed on,

      from, over or through Association property without prior approval.

 

d.  The use of Association property for commercial purposes in any manner whatsoever is  

     not allowed without prior approval.

 

e.  There will be no launching or access to houseboats, float houses, float camps or live 

aboards from, through or over Association property.

 

ARTICLE 10

 

f.   No Association property (real property) shall be sold without a special resolution

     requiring an extraordinary meeting being called and be sanctioned by a majority of

     members attending that extraordinary meeting.  For the purpose of this article, 75%

     shall be considered a majority.

 

 

 

AMENDMENT

 

ARTICLE 11

 

These by-laws may be altered or amended by extraordinary resolution passed by two-thirds majority of members present.

 

 

Dated at Courtenay, BC this 15th day of July 1955, amended 9th of September 1985, amended 2nd of June 1997, and amended the 9th of January 2006.