Ordinary members shall be persons who are registered
of have made application to be registered as electors of the Sunshine
Coast Regional District in the areas in which this Association chiefly
carries out its activities.
- The amount of the first annual membership
be determined at the annual general meeting of the society. Dues
for less than a full year will be calculated on a pro-rata basis, using
a fraction obtained by using the number of full months remaining up to
and including the month of the annual general meeting divided by twelve
All members are in good standing except a member who
has failed to pay his current annual membership dues or any other
subscription or debt due and owing by him to the society and he is not
in good standing so long as the debt remains unpaid.
A member may withdraw from the Society on
written application to the Secretary of the Society. A member may
be expelled from the Society for non-payment of dues, anytime after two
calender months following the Annual General meeting. A member
will be dropped from the membership upon his of her death. There
will be no refund of dues.
The Annual General Meeting shall
be held in October of each year. Not less than fourteen days'
notice shall be given by the Secretary for all general and special
- Regular meetings of the Society shall be held on the
call of the President, or on the request of the Directors, or on the
requisition of 10% or more of the members in good standing, and on all
occasions when required by law in compliance with the "Societies Act".
Five (5) persons shall constitute a quorum at
general or special meeting of the Society.
One member shall have one vote, and only those members
who have been in good standing for two calender months shall have the
right to vote. The use of proxies is not allowed.
All expenditures of the Society over and above the
approved in the annual budget shall be subject to a majority vote of
the members approved at any general or special meeting of the
Society. The borrowing power of this association shall limited to
one hundred dollars, and subject to the Society Act.
- There shall be elected a minimum of five directors,
these to include the President, Vice-President, Secretary, and
Treasurer. Alternatively a Secretary-Treasurer my elected to
replace the two offices of Secretary and Treasurer, if the Society
decides that one of the directors is able to fill both positions.
These directors shall hold office from the time of their election at
the Annual General Meeting until the next Annual General Meeting
following their election. If a director resigns from office or
otherwise ceases to hold office, the remaining directors shall appoint
member to take the place of the former director. Additional
directors may be elected, if required, and if such an addition is
approved by the membership at a general meeting. A director may
be removed from office by special resolution and another director may
be elected, or ordinary resolution appointed, to serve during the
balance of the term. There shall be no remuneration for the
directors of this Society.
- The resigning President where possible, shall
remain as a director of this Association for the year following
his/her term of offices, and the newly elected officers shall designate
the offices that each shall hold in the West Howe Sounds Electors
Association, at their first meeting following the Association Annual
The President, shall acts a managing director, and he,
along with the Secretary shall execute all documents and papers
requiring execution on behalf of the Society.
The Vice -President shall shall carry out the duties
the President during his or her absence.
- The Secretary shall
- conduct the correspondence of the society;
- issue notices of meetings of the society and keep the
minutes of all such meetings;
- have custody of all records and documents of the
society except those required to be kept by the treasurer;
- maintain a register of members.
The Treasurer shall keep the financial records,
including books of account, necessary to comply with the Societies Act
and render financial statements to the directors, members and others
- The directors may provide a common seal for the
society and may destroy and substitute a new seal in its place.
Any seal of the Society shall be held in the custody of the Secretary,
and shall be affixed only when authorized by a resolution of
the directors and then only in the presence of the persons prescribed
the resolution, or if no persons are prescribed, in the presence of the
president and secretary.
The books and records of the Society may be
inspected by any members of the Society in good standing at or after
any general meeting of the Society, at the place of business of the
Society, without charge.
- These by-laws may be amended by a minimum of one
month's notice of motion directed to the Society, and shall not be
amended, altered or added to, except by an special resolution of the
Society as defined by the "Society Act". A special resolution
means a resolution passed in general meeting by a majority or not less
than 75% of the votes of the members of the Society who being entitled
to do so vote in person.