Volunteer Help Zone


Download Sponsor Summary sheet (PDF)

Download Sponsor Application form (PDF)

Download Booklet layout sheets (PDF)



Helpful information:

In return for a company's or individual's sponsorship, we're promising to promote them at the level of their financial commitment. To do this, we need their cooperation in providing us with adequate material to carry out our part of the deal.

1. PRINTED PROGRAMS, WEBSITE PROMOTION, and BANNERS:

We're planning a printed program, website promotion, pennants and banners for the tournament, so every sponsor who donates $50 or more will get, at minimum, an ad in the program.

The more they commit, the bigger the promotion in the program, the website, the banner, etc. (See the green Sponsor Sheet Summary for details).

 • Premiere, Ultimate, and Platinum get full-page ad.
 • Gold gets 1/2-page ad
 • Silver gets 1/4-page ad
 • Bronze gets 1/8-page ad (approx. business card size)

Download the actual-size layout sheets by clicking here.

Please at least get a business card or brochure, if they have one. If they have no printed material to give you, ask if they have anything on the computer they could send us. Send all web material to the Website Guy (Don) (put "SPONSOR, SIZE OF AD" in the subject line to help me sort them easier).

It's IMPORTANT that they give you something for the program and the website, something clear with their logo on it (please don't write on the face of the business cards in case I want to scan the card).

Programs will be printed in B&W, and the finished ad sizes will be as follows (approximate sizes):
• Full page = 6.5 x 8
• Half page = 6.5 x 4
• Quarter page = 3.25 x 4
• Eighth page = 3.25 x 2

Technical "digital artwork" information:

• All logos preferably in color, especially for the website and banners.
• We prefer high-resolution art, preferably vector.
Acceptable formats include:
-- (vector-based) PDF, EPS, AI, WMF, or CorelDraw.
-- (bitmap-based) Photoshop, JPG, TIF, and PNG files.
-- (other) Microsoft Word and Publisher files, Pagemaker and Indesign
• Fonts converted to paths or curves, when possible.
2. How to approach businesses...

If you're uncomfortable with approaching businesses for their support in this event, consider this: We don't want to pressure anyone to participate.

It's simply community support we're looking for.

This is an opportunity for our community to welcome guests to our town, displaying generosity and enthusiasm, while showcasing and celebrating the achievements of our province's talented youth.

Businesses benefit by associating their name with a positive event, while enabling us to host a memorable tournament. That's the purpose of our efforts: to put on an event that participants will cheerfully remember.

1. Familiarize yourself with what we're proposing. Read the two handouts thoroughly, so you'll be able to locate answers to their questions.

2. Approach them, asking for the person responsible for advertising.

3. Give a brief explanation about the upcoming Provincial tournament and a sampling of the events (evening barbecue, skills competition, and pancake breakfast).

4. Simply ask, "Would you like to help out by sponsoring in some way, the U-14 Boys Provincial Soccer Tournament?"

5. Should they commit to sponsor, fill out the form (please write neatly). Collect the cheque or cash, and the material for their ads/website/banners.

6. Ask them what they require from us to ensure their needs are met, such as receipts, copies of the programs, photos of banners in place, etc.

7. Thank them for their time and generosity.

8. Promptly email a list of the businesses you've visited, and I'll post them on the site (alphabetically, and by town), to try to prevent duplication of visits.

The two-part package you've been given contains most of what you need to secure sponsors.

The green sheet introduces the event, summarizes the Sponsorship Opportunities available to them, and what they'll receive in return. Leave the Green Sheet with them, especially if they need time to consider how they'd like to help out.

The white sheet contains the form to acquire the necessary information so we can fulfill our promotional obligations.

Give it a try... You might enjoy the challenge!